Posts tagged backup

5-Minute Message: Paper Backup

Technology becomes fancier, cooler and more widespread every year.  But remember that even the best technology can fail!

Make handy paper backups of your most critical information.  Do not depend on your memory for any critical information, no matter how familiar it feels now. Record vital information on paper — even something as basic as a list of often-used phone numbers — so if your cell phone is lost, broken, or unusable, you can still make phone calls.

Digital address books often have an export or printout option.  Most cell phone companies offer a data backup service.  Look for these opportunities to print out this information – or simply write it down.  Digital versions can be edited and re-printed regularly.  Store a paper back up in multiple places such as your work, your car, or off-site storage.

Backing Up Your Data

On November 26, 1973, Rose Mary Woods (President Nixon’s personal secretary) testified in federal court that she accidentally erased 18 ½ minutes of the Watergate tapes. With no backup system, this potentially critical data was lost forever. Losing critical information due to human errors and disasters can cause great financial loss, create breaches in trust and otherwise undermine your efforts to serve your community.

Check to see that key organization and personal information — especially computer files — are adequately backed up. Have one or more places off-site to store data; invest in jump drives or other alternate storage devices; and ensure that your files won’t be lost if a single system or network goes down. Always make sure all crucial data exists in multiple places.

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